which of the following must you press to enter a manual line break in a cell?

which of the following must you press to enter a manual line break in a cell?

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How to Insert Line Break in Excel

You may want to insert a line break in Excel when you have multiple parts of a text string that you want to show in separate lines. A good example of this could be when you have an address and you want to show each part of the address in a separate line.

In this tutorial, I will show you a couple of ways to insert a line break in Excel (also called the in-cell carriage return in Excel)

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which of the following must you press to enter a manual line break in a cell?
which of the following must you press to enter a manual line break in a cell?

Inserting a Line Break Using a Keyboard Shortcut

If you only need to add a couple of line breaks, you can do this manually by using a keyboard shortcut.

Here is how to insert a line break using a keyboard shortcut:

  • Double-click on the cell in which you want to insert the line break (or press F2). This will get you into the edit mode in the cell
  • Place the cursor where you want the line break.
  • Use the keyboard shortcut – ALT + ENTER (hold the ALT key and then press Enter).
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The above steps would insert a line break right where you had placed the cursor. Now you can continue to write in the cell and whatever you type will be placed in the next line.

The keyboard shortcut is a quick way to add a line break if you only have to do this for a few cells. But if you have to do this a lot of cells, you can use the other methods covered later in this tutorial.

Inserting Line Breaks Using Formulas

You can add a line break as a part of the formula result.

This can be useful when you have different cells that you want to combine and add a line break so that each part is in a different line.

Below is an example where I have used a formula to combined different parts of an address and have added a line break in each part.

Below is the formula that adds a line break within the formula result:

=A2&CHAR(10)&B2&(CHAR(10)&C2)

The above formula uses CHAR(10) to add the line break as a part of the result. CHAR(10) uses the ASCII code which returns a line feed. By placing the line feed where you want the line break, we are forcing the formula to break the line in the formula result.

which of the following must you press to enter a manual line break in a cell?
which of the following must you press to enter a manual line break in a cell?

You can also use the CONCAT formula instead of using the ampersand (&) symbol:

=CONCAT(A2,CHAR(10),B2,CHAR(10),C2)

or the old CONCATENATE formula in case you’re using older versions of Excel and don’t have CONCAT

=CONCATENATE(A2,CHAR(10),B2,CHAR(10),C2)

And in case you are using Excel 2016 or prior versions, you can use the below TEXTJOIN formula (which is a better way to join cells/ranges)

=TEXTJOIN(CHAR(10),TRUE,A2:C2)

Note that in order to get the line break visible in the cell, you need to make sure that ‘Wrap Text’ is enabled. If the Wrap Text is NOT applied, adding Char(10) would make no changes in the formula result.

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Note: If you are using Mac, use Char(13) instead of Char(10).

Wrap text automatically

  1. In a worksheet, select the cells that you want to format.
  2. On the Home tab, in the Alignment group, click Wrap Text. (On Excel for desktop, you can also select the cell, and then press Alt + H + W.)

Adjust the row height to make all wrapped text visible

  1. Select the cell or range for which you want to adjust the row height.
  2. On the Home tab, in the Cells group, click Format.
  3. Under Cell Size, do one of the following:
    • To automatically adjust the row height, click AutoFit Row Height.
    • To specify a row height, click Row Height, and then type the row height that you want in the Row height box.

Enter a line break

To start a new line of text at any specific point in a cell:

  1. Double-click the cell in which you want to enter a line break.

    Tip: You can also select the cell, and then press F2.

  2. In the cell, click the location where you want to break the line, and press Alt + Enter.

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